Candidates eligible to apply for admission to the doctoral school are holders of Magister (master), Magister inżynier (master engineer), or equivalent title awarded in any field of study.

Candidate eligible to apply for admission to the doctoral school is also a person referred to in Article 186(2) of the Polish Law on Higher Education and Science Act, i.e. a person who does not hold a Magister (master), Magister inżynier (master engineer), or equivalent title, who has graduated from a first-cycle programme, or who has completed third year of a long-cycle Magister-level programme, in case justified by the highest quality of their academic achievements.

Candidates qualified for admission to the School will be notified on the mode, place, and date for the enrolment in their system account.

The enrolment procedure consists in delivering the following documents to the School, in a mode described in the enrolment notification:

• application form downloaded from the system, including candidate’s photograph, together with other documents downloaded from the system from under the link “Documents and further steps” in the table of the application for this programme,
• copy of a higher education diploma entitling its holder (the candidate) to enrol into doctoral-level education, with the original document available for inspection,
• for inspection: original copies of documents uploaded in the system upon submission of the application.

During the enrolment procedure, candidate has to present their identity document: a valid passport or national ID.

Candidate applying for admission to the School based on Article 186(2) (on the basis of the reference letters confirming the exceptional quality of candidate’s research, or on the basis of the certificate confirming their status as a beneficiary of the Polish Ministry of Science and Higher Education “Diamond Grant” programme) submit their diploma of graduation from first-cycle studies, or a certificate of completion of the third year of long-cycle Magister programme as the diploma entitling them to enrol into doctoral-level education.

Higher education diplomas obtained outside of Poland must be affixed with apostille clause or legalized. This serves as the basis for acknowledging foreign documents as valid in the territory of Poland. In case of documents issued in countries which are parties to the Hague Convention of 5 October 1961 (Dz.U. [IJL] of 2005, No 112, item 938), an apostille has to be obtained. The list of countries and institutions responsible in each country for issuing apostille may be found here. Please note that apostille issued in a different language than Polish or English has to be translated.

Legalization, similarly to apostille, confirms the authenticity of a document issued in a country other than Poland. Documents have to be legalized if obtaining an apostille is not possible because the country that issued the document is not a party to the Hague Convention mentioned above. If the diploma was issued in such country, you need to contact the institution responsible in this country for legalizing documents for use abroad. After obtaining initial confirmation, you will need to contact the Polish diplomatic post in the country of issue of the document in order to finalise legalization of the document.

Every document issued in a language other than Polish or English has to be enclosed with its certified “sworn” translation into Polish or English. Translation should be certified by:

• Polish sworn translator (person entered into the registry of sworn translators and interpreters kept by the Polish Minister of Justice; see: registry of translators) or
• person registered in an equivalent function to the Polish sworn translator in a Member State of the European Union, Iceland, Norway, Liechtenstein, or Switzerland, or another OECD country, or
• Polish consul proper for the country where the document was issued, or within the legal system of which the document was issued, or
• diplomatic mission, accredited in Poland, or consulate proper for the country where the document was issued, or within the legal system of which the document was issued.

Apostille clause or legalization issued in a different language than Polish or English must also be translated.

Depending on the candidate’s situation, additional documents may be required:

• power of attorney—if the candidate is represented by another person for the enrolment (can be downloaded from candidate’s account in the OAS if needed).

The nationwide regulations for health insurance for doctoral students have changed in 2023. The changes apply to all doctoral students who were previously reported for insurance by the UJ (and the state paid the premiums), both current and new, regardless of when they began their education, including those on "extension." The changes are effective as of October 1, 2023.

They are explained in an accessible manner at Doctoral School of Exact and Natural Sciences (click to view).

Link to the legal basis (the Social Security website will open).