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Doctoral School in the Social Sciences

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Admission procedure - requirements and criteria

Formal entry requirements for entering the admission procedure

Candidates eligible to apply for admission to the doctoral school are holders of Magister (master), Magister inżynier (master engineer), or equivalent title awarded in any field of study.

Candidate eligible to apply for admission to the doctoral school is also a person referred to in Article 186(2) of the Polish Law on Higher Education and Science Act, i.e. a person who does not hold a Magister (master), Magister inżynier (master engineer), or equivalent title, who has graduated from a first-cycle programme, or who has completed third year of a long-cycle Magister-level programme, in case justified by the highest quality of their academic achievements.

Language of the admission procedure

The admission procedure is conducted in Polish or in English.

List of documents required for the calculation of the final result

Academic CV, enclosed with a list of publications and conference papers

The CV is filled out online in an electronic form in the OAS upon the submission of the application. The CV comprises of the following elements: education (undergraduate, graduate, post diploma, doctoral), academic interests, publications, participation in conferences, academic and professional experience, courses, trainings, workshops, scholarships, awards, distinctions, other achievements.

Recommendation letter

Recommendation letter, written by a fellow conducting research in the discipline, holding at least the academic degree of Doktor habilitowany, or holding at least the academic degree of Doktor and eligible to supervise the doctoral student as the principal supervisor.

Upon the submission of the application candidate provides the data of the person writing the recommendation letter: full name, affiliation, email address. Doctoral School in the Social Sciences will contact this person in the second half of August regarding the letter. The letter must reach the School by 6 September. It is candidate’s responsibility to make sure that the person named in the form is aware that the School contact them about the letter and that the letter reaches the School by the deadline.

Research proposal

Research proposal (character count: min. 10,000, max. 18,000, excluding spaces), comprising the following elements: title, keywords, aim/research problem, impact of the proposed research, research methods, research design and plan, and preliminary literature review.

The research proposal is filled out online in an electronic form in the OAS upon the submission of the application.

People referred to in Article 186(2) of the Act: letter of reference confirming exceptional quality of candidate’s research

Letter of reference confirming exceptional quality of the research conducted by the candidate and the advanced progress of the research, written by candidate’s academic supervisor holding at least the academic degree of Doktor habilitowany, or a fellow employed at a foreign university or research institution who has significant achievements in research problems related to the education program.

The letter of reference is uploaded in the OAS as a scanned filed in an electronic form filled out upon the submission of the application.

 

Enrolment onto the list of doctoral students - Documents required for the enrolment

Candidates qualified for admission to the School will be notified on the mode, place, and date for the enrolment in their system account.

The enrolment procedure consists in delivering the following documents to the School, in a mode described in the enrolment notification:

  • application form downloaded from the system, including candidate’s photograph, together with other documents downloaded from the system from under the link “Documents and further steps” in the table of the application for this programme,
  • copy of a higher education diploma entitling its holder (the candidate) to enrol into doctoral-level education, with the original document available for inspection,
  • for inspection: original copies of documents uploaded in the system upon submission of the application.

During the enrolment procedure, candidate has to present their identity document: a valid passport or national ID.

Candidate applying for admission to the School based on Article 186(2) (on the basis of the reference letters confirming the exceptional quality of candidate’s research, or on the basis of the certificate confirming their status as a beneficiary of the Polish Ministry of Science and Higher Education “Diamond Grant” programme) submit their diploma of graduation from first-cycle studies, or a certificate of completion of the third year of long-cycle Magister programme as the diploma entitling them to enrol into doctoral-level education.

Using foreign-issued diplomas in Poland

Higher education diplomas obtained outside of Poland must be affixed with apostille clause or legalized. This serves as the basis for acknowledging foreign documents as valid in the territory of Poland. In case of documents issued in countries which are parties to the Hague Convention of 5 October 1961 (Dz.U. [IJL] of 2005, No 112, item 938), an apostille has to be obtained. The list of countries and institutions responsible in each country for issuing apostille may be found here. Please note that apostille issued in a different language than Polish or English has to be translated.

Legalization, similarly to apostille, confirms the authenticity of a document issued in a country other than Poland. Documents have to be legalized if obtaining an apostille is not possible because the country that issued the document is not a party to the Hague Convention mentioned above. If the diploma was issued in such country, you need to contact the institution responsible in this country for legalizing documents for use abroad. After obtaining initial confirmation, you will need to contact the Polish diplomatic post in the country of issue of the document in order to finalise legalization of the document.

Translation into Polish or English

Every document issued in a language other than Polish or English has to be enclosed with its certified “sworn” translation into Polish or English. Translation should be certified by:

  • Polish sworn translator (person entered into the registry of sworn translators and interpreters kept by the Polish Minister of Justice; see: registry of translators) or
  • person registered in an equivalent function to the Polish sworn translator in a Member State of the European Union, Iceland, Norway, Liechtenstein, or Switzerland, or another OECD country, or
  • Polish consul proper for the country where the document was issued, or within the legal system of which the document was issued, or
  • diplomatic mission, accredited in Poland, or consulate proper for the country where the document was issued, or within the legal system of which the document was issued.

Apostille clause or legalization issued in a different language than Polish or English must also be translated.

Additional documents

Depending on the candidate’s situation, additional documents may be required:

  • power of attorney—if the candidate is represented by another person for the enrolment (can be downloaded from candidate’s account in the OAS if needed).

Insurance

Each doctoral student admitted to Doctoral School, including foreigners, is automatically covered by health insurance, provided they do not have another basis for the insurance (e.g. employment, mandatory agreement, business activity, as a family member under 26 years old, as a spouse of an insured person). The contribution for the health insurance is paid by the Jagiellonian University and it is financed from the state budget. A doctoral student receiving doctoral scholarship is also covered by the mandatory retirement pension and social security insurance and by work accident insurance.

IMPORTANT: Person admitted to the Doctoral School begins their education and acquires doctoral student rights at the time of taking their oath. Office of Human Resources (Dział Spraw Osobowych) submits the mandatory health and social security insurance application on the behalf of each doctoral student, from the moment of commencement of the education, i.e. no earlier than from 1 October. Before that date candidates who are foreigners are responsible for covering their own insurance cost (travel insurance, medical insurance etc.).